ETH Space aims to boost space activities and establish ETH Zurich as a leading university in space research, Earth observation, education, and entrepreneurship within Europe and beyond. The unit consists of five areas: Education, Research, Entrepreneurship, the ETH Swiss GeoLab, and the space mission LIFE. ETH Space is transitioning to become an ETH Center and is seeking to add a team member for Finance & Controlling and Office Support. The position is offered as a fixed-term appointment for an initial period of two years, with the possibility of extension. The desired starting date is as soon as possible.
Tasks
- Take responsibility for Finance & Internal Controlling and support Office Management of ETH Space.
- Ensure proper execution of financial and administrative processes.
- Support the leadership team with organizational and operational matters.
- Act as the central point of contact between internal and external stakeholders for finance and controlling matters.
- Support transparent workflows, reliable administration, and professional support for the ETH Space unit.
- Budget calculations (annual budget and bi-annual rolling forecasts).
- Project finances: budgeting, expenditure, and financial reports.
- Procurement of goods and services involving complex ordering structures, including quote comparisons, export control compliance, procurement regulations, tenders, and contract awards.
- Accounting and ETH Space internal controlling.
- Invoice verification and payment.
- Processing employee expense claims.
- Credit card statement reconciliation.
- Performance-based project billing (via SAP).
- Handling all ETH Zurich internal finance-related inquiries.
- Administrative support for ETH Space management.
- Preparation of documents and reports.
- Tracking tasks and projects.
- Handling sensitive information confidentially.
- Support office management in managing daily office operations.
- Provide recruitment support (job postings, application coordination).
- Support new employee onboarding.
Requirements
- Completed commercial or administrative vocational training; further training in accounting or controlling, and project or office management is an asset.
- Minimum of 5 years of relevant professional experience.
- Experience in an academic or research setting is an advantage (including prior work at ETH Zurich).
- Experience with SAP and proficiency with these systems.
- Advanced user skills in MS Office (Word, Excel, PowerPoint) and scheduling tools.
- Very good written and spoken German and English; French is an advantage.
- Structured, analytical, flair for numbers and attention to detail.
- Independent approach and strong organizational skills.
- Proactive and reliable personality.
- Solution-oriented and service-oriented working style.
- Enjoy working with complex project structures.
- Strong interpersonal skills and ability to build bridges across teams.
- Motivation and drive to define and implement work processes within the ETH Space leadership team.
Benefits
- The opportunity to help shape the operations and finances of a soon-to-become strategic center of ETH Zurich: ETH Space.
- A dynamic, interdisciplinary and entrepreneurial environment at one of the world’s leading technical universities.
- A workplace in Zurich downtown.
- ETH Zurich encourages an inclusive culture, promotes equality of opportunity, values diversity, and nurtures a working and learning environment in which the rights and dignity of all staff and students are respected.
- Sustainability is a core value, with consistent efforts towards a climate-neutral future.
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Das Team
The ETH Space team consists of about 35 employees and is led by Prof. Thomas Zurbuchen as director and Prof. Richard Kornfeld as managing director. The team collaborates closely with management, staff, and internal and external contacts.